Administrative Coordinator

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Mindgeek’s sales team is looking for a proactive, resourceful, detail-oriented and extremely organized Administrative Coordinator to provide an elevated level of administrative support according to the needs of the Sales and Product & Operations teams. Responsibilities:
  • Attend project or team meetings as needed to maintain minutes and records of action items resulting from meeting discussions
  • Prepare and submit expense reports and ensures all approvals are received in a timely manner
  • Assist in the coordination and execution of cross-departmental projects and tasks
  • Work collaboratively, leveraging appropriate company resources to manage, own and minimize administrative tasks for the Sales and Product & Operations teams
  • Create, manually enter and manage Purchase Orders and ensure invoice approval processes are being followed
  • Assist with sales and marketing data collection, reporting & analysis
  • Assist in the development of internal and external high-quality sales presentations
  • Liaise with suppliers for printing, production and other external miscellaneous tasks
  • Book and coordinate all required collateral deadlines for deliverables for trade shows, conferences, and other travel
  • Support the on-boarding of new team members including organizing cross functional on-boarding meetings
  • Provide other administrative, sales and marketing support as needed
  • Other duties as assigned
  • Highly organized
  • Exceptional communication and interpersonal skills
  • Ability to work in a high stress, fast paced environment
  • Proficiency in Microsoft Office including, but not limited to, Excel and PowerPoint
  • Demonstrated aptitude to prioritize tasks based on comparative importance and urgency.
  • Excellent interpersonal skills and a demonstrated ability to build effective relationships and work collaboratively in a team environment
  • Read, write, and speak fluent English; spoken French
We thank all applicants for their interest, however only candidates under consideration will be contacted.

We thank all applicants for their interest, however only candidates under consideration will be contacted. No telephone calls please. No agency calls or emails.